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What is a Photographic Schedule of Condition?

 

A Photographic Schedule of Condition is a factual record of the condition of a property or building at a specific time. As opposed to a schedule of condition, a photographic schedule of condition is typically a simpler, less detailed report. Instead of relying on a detailed description of the property and specific components a photographic schedule of condition puts more onus on including a number of photographs that help to clarify the condition of the property.

 

When do you need a Photographic Schedule of Condition?

 

As with a schedule of condition, a photographic schedule of condition is needed either prior to the commencement of construction works to ensure an accurate record of the building, and/or adjacent buildings condition so that its contents can be used as a benchmark to record any damage that may occur to the building during the construction works. In addition, a photographic schedule of condition can be drafted prior to the commencement of a lease in order to record the condition of a property and limit a tenants repair liability.

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What is included in a Photographic Schedule of Condition?

 

A photographic schedule of condition will include a brief summary of the instruction and a description of the property. The photographic schedule of condition will then include a photographic table, which will include an item number, a description of the photograph including the element and condition, and then a photograph of the specific element. It is good practice within the photographic schedule of condition to include a general photograph of a specific element or component such the roof, and then to include more detailed photographs of specific issues/defects.

Why do I need a Photographic Schedule of Condition?

 

A photographic schedule of condition is a very important document as will ensure that both parties agreeing the photographic schedule of condition have an accurate record of the current condition of a property that can be referenced at lease expiry or following completion of works. This helps to ensure that if any issues arise during the works or if the property degrades during the lease term then the photographic schedule of condition can be referred to in order to assess the extent to which it has degraded.

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